Scotiabank Administrative Assistant - Part Time -MB/SK - Prairie Region in Winnipeg, Manitoba

Administrative Assistant - Part Time -MB/SK - Prairie Region

Requisition ID: 22244

Join the Global Community of Scotiabankers to help customers become better off.

Job Purpose

The Administration Assistant contributes to the overall success of the Prairies Region, by providing efficient and effective administrative and operational support to Regional Vice President (RVP). The work done by the Administration Assistant allows the Regional Vice President to maximize their time in market, leading and coaching their teams. This is a work from home/remote office position.

Key Accountabilities

  1. Provide RVP with administrative support, including:
  • Assisting in managing schedules, travel and coordination of branch visits and booking other meetings

  • As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists

  • Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents

  • Tracking and follow up of recognition programs such as Applause

  • Monitoring and ordering office supplies/sundry items

  1. Provide support for Regional reporting and expense management, including:
  • Reconciling, preparing and submitting RVP monthly expenses

  • Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process

  • Assisting RVP with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file

  1. As directed by the RVP, provide support to the District, including:
  • Assisting the RVP in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs

  • Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required

  • Jointly with the RVP, District Vice President, and/or Branch Managers, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation

  • Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)

  • Coordinating/assisting with managing district Business Continuity planning and validation

  1. Support RVP with District and Local Area Activities by:
  • Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with RVP) and forwarding requests to regional or EO offices for consideration, as applicable

  • Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)

  • Managing the distribution of tickets and invitations for events

  • Assisting RVP in identifying opportunities within the District to include representation by District resources in Local Area Activities

  1. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

  2. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

  3. Champion a high performance environment and contributes to an inclusive work environment.

Education/Experience/Functional Competencies

High proficiency in using PC applications, including Word, Excel, PowerPoint

High level of proficiency with Outlook

High degree of accuracy and attention to detail

Demonstrated understanding of basic bookkeeping principles, budgeting and expense management

Strong organizational skills and ability to set priorities and manage time effectively

Strong communication and interpersonal skills

High level of discretion required in dealing with confidential matters

Working knowledge of Retail Banking products and related policies, processes, systems and tools

Previous administrative experience is requirement

Undergraduate degree in business or similar discipline is an asset

*This position will require some travel within the Region to support the above responsibilities

Location(s): Canada : Manitoba : Winnipeg

As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.