Sage Hospitality Resources Human Resources Administrative Assistant in Portland, Oregon


Req #:


Why Us:

the Nines, A Luxury Collection Hotel, Portland is seeking an Human Resources Administrative Assistant to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center, within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, The Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality’s Premier and Lifestyle division, we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

the Nines Hotel is recognized as 2017 Top Workplaces in Oregon and certified Gold for Sustainability at Work. As one of Oregon’s Healthiest Employers, The Nines offers perks that are comparable to progressive employers. We offer Medical, Dental, Vision and more to all full-time associates. Save on your parking and public transportation costs by using our pre-tax savings account. Our location is right next to the center of all for MAX lines and close to the Portland Streetcar, a prime location for driving, taking public transportation, biking, or even walking to work.

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference. If this sounds like you, then explore the career positions at Sage Hospitality that await you.

Job Title:

Human Resources Administrative Assistant

Location Name:

The Nines Hotel



EEO Statement:

We are proud to be an EEO/AA employer M/F/Disabled/Veterans. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Posting Overview:

Assist in the overall operation of the Human Resources function by maintaining accurate associate records. Provide support in the areas of employment, benefit administration, associate relations and training. Coordinate, administer and report on various human resource programs, system and procedures to aid in the attraction, retention and motivation of associates in accordance with policies, procedures and government laws and regulations. Daily administration of various benefit, government and associate relations programs. Recommends procedural/process changes.



Dealing with Ambiguity

Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.


Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pain of others.


Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis.

Interpersonal Savvy

Relates well to all kinds of people – up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably.


Must have basic PC knowledge, minimum typing speed of 45 wpm.

Ability to write and communicate professionally, bi-lingual fluency a plus.

Must be hospitality oriented and possess the ability to work under pressure.

Should possess the ability to complete multiple tasks simultaneously.

Must excel in attention to detail and the ability to stay focused on task while prioritizing time and deadlines.

Excellent hearing required to conduct interviews, hear associate concerns, conduct reference checks, answer phones.

Excellent vision required to review all incoming documentation, read applications, filing, etc.

Excellent speech communication skills required to conduct interviews, reference checks, handle phone and associate inquiries.

Excellent comprehension and literacy required to read all documentation, applications and write documentation; i.e., screening forms, etc.


Transporting supplies up to 35 lbs., carrying training materials. Lift binders of documentation.

Bending/kneeling to lower filing cabinets, bottom desk drawers for materials.

Mobility – need to be able to move about the hotel to maintain associate relations. Possess the ability to move around office to access files.

Continuous standing – to assist in training sessions.

No climbing or driver required.

Education/Formal Training

Associates or Bachelors degree in HRM or related field or equivalent education. Experience preferred.


Minimum of one year hotel or human resource related work experience preferred

Material/Equipment Used

PC Computer 60% of the day for logging, typing correspondence, and preparing reports


Work inside 95% of day.

Position Type:

Full Time - Regular