The Walt Disney Company Executive Secretary in Glendale, California

The Creative Organization for Disney Parks, Experiences and Consumer Products - Marketing & Sales has an Executive Secretary opportunity to support the Directors in Glendale, CA. The role will coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office is organized and efficient. Perform as a proactive member of the team while supporting the Executive(s) and contributing ideas for continuous improvement and providing back-up support to the other administrative team as appropriate. Assist in supporting cast members with day to day needs of the teams.

Seeking a candidate with exceptional delivery of assertive professionalism, a self-starter able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through, master technology and a variety of computer programs, be flexible with work schedule and meet impromptu demands.

Responsibilities :

  • Provide day-to-day administrative support to two creative directors and teams.

  • Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management

  • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones

  • Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, photocopying, scanning and tracking documents, and ordering supplies

  • Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)

  • Keep call list up to date and roll calls (email when calls come in and keep record and remind)

  • Interaction with various internal departments, external organizations, executive management, globally

  • Handle all contact management tools/resources

  • Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)

  • Assist with special projects as needed

Basic Qualifications :

  • Polished professional admin with a minimum 5 years experience supporting at the executive level within large, creative or marketing environments or with an advertising agency.

  • Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)

  • Excellent knowledge of computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint. Strong knowledge of SAP, Travel & Expense policy and conference room technology required.

  • Strong organizational skills and ability to handle highly discrete and confidential information.

  • Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key

  • Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive

  • Understand and intuitively anticipate needs and demands for these key creative executive leaders.

  • Attention to detail and excellent proofreading skills, especially under time constraints

  • Ability to work as a team member and meet deadlines

Preferred Education :

  • Associate or Bachelor’s degree preferred

Additional Information :

#AdminProfessionalsJobs

Job ID: 563657BR

Location: Glendale,California

Job Posting Company: Disney Parks & Resorts